Executive Assistant & Office Manager, Property Investment

EA & Office Manager (contract 12m)
This leading property firm near Green Park station is looking for a highly organised Executive Assistant & Office Manager to support to the Managing Director and CFO as well as ensure the smooth operation of the London office. This is an excellent opportunity for a resourceful individual with a minimum of 5 years’ relevant experience, ideally within a fast-paced boutique environment.
 
Key Responsibilities
 
Executive Assistant

• Provide comprehensive, high-level administrative support to the Managing Director.
• Manage complex calendars, coordinate travel, and prepare detailed itineraries.
• Organise and support executive meetings, including agenda preparation, minute-taking, and action tracking.
• Plan and coordinate offsite meetings, company events, and executive engagements.
• Assist in ad hoc projects and executive initiatives.

Office Manager

• Manage office supplies, maintenance, vendor relationships, and service contracts.
• Oversee the front-of-house function, ensuring a welcoming environment for all visitors.
• Coordinate office layouts, moves, and new employee setups.
• Support compliance with health & safety policies and crisis management procedures.
• Supervise and the Receptionist and team assistant.

Finance Assistant

• Process accounts payable transactions and support invoice approval workflows.
• Support monthly bank reconciliations and maintain accurate records.
• Liaise with suppliers to resolve queries and discrepancies.
• Help generate financial reports and support audit and compliance processes.
• Use accounting tools such as Xero where applicable.

Key Skills & Qualifications

• Minimum 5 years of experience in a similar EA/Office Manager role, ideally within a property, finance, or corporate services environment.
• Exceptional organisational and multitasking skills.
• Strong written and verbal communication abilities.
• High level of professionalism, integrity, and confidentiality.
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams).
• Experience with accounting software such as Xero is an advantage.
• Collaborative, proactive mindset and ability to adapt to changing priorities.

Salary & Benefits
 
Salary £55k to £60k (depending on experience)
Pension
Bonus
25 days holiday
Private Medical Insurance